Project Assistant
22/12/2024 www.akhtaboot.com
Location :
Amman, Jordan
Job Category :
others
Job requirements
-
Junior (With some experience in the field)
Description
CARE is a global leader within a worldwide movement dedicated to ending poverty. We are known everywhere for our unshakeable commitment to defending the dignity of people. CARE works around the globe to save lives, defeat poverty, and achieve social justice. We seek a world of hope, tolerance, and social justice, where poverty has been overcome, and all people live with dignity and security. We put women and girls at the center of our work because we know we cannot overcome poverty until all people have equal rights and opportunities. CARE started working in 1948 in Jordan to meet the needs of refugees and displaced persons who had been forced to flee their homes in Palestine, as a result of the 1948 Arab-Israeli war and the subsequent creation of Israel. Today, CARE’s programming in Jordan spans across the humanitarian-development-peacebuilding nexus to support the most vulnerable communities in Jordan, with a strong focus on Gender Equality, Women’s Economic Justice, Climate Justice, and protection/basic needs in Humanitarian contexts.
The Project Assistant will provide essential administrative and logistical support to ensure the effective implementation of projects across multiple thematic areas, including women’s economic justice, climate change, humanitarian and emergency response, protection, and gender equality. The role focuses on assisting with daily project operations, supporting financial tracking, and facilitating communication with local stakeholders to achieve program objectives.
The ideal candidate is a detail-oriented, highly organized professional with the ability to manage multiple priorities and support the smooth functioning of project activities under the guidance of the Project Officer or Project Manager. This role requires exceptional organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.
JOB RESPONSIBILITY 1:Administrative and Logistical Support 50%
-Support the Project Officer and Project Manager in organizing and coordinating project activities, such as meetings, workshops, and training sessions.
-Handle logistical arrangements, including booking venues, transportation, and accommodation for staff and stakeholders.
-Maintain and update project records, ensuring all documents are organized and accessible.
-Assist with preparing and distributing project materials, tools, and resources.
-Track project deliverables and timelines, providing reminders and updates to the team as needed.
-Provide clerical support, including drafting correspondence, taking meeting minutes, and managing communications.
- Field coverage for activities is expected to approximately 75% of the time, with convenient transportation provided.
JOB RESPONSIBILITY 2:Financial Support and Expense Tracking 20%
-Assist in monitoring project expenses to ensure they align with approved budgets and comply with CARE’s financial policies and donor requirements.
-Prepare and organize financial documents such as receipts, invoices, and payment requests for submission to the finance team.
-Track and reconcile petty cash or field advances used for project activities, ensuring timely submission of financial reports.
-Support the Project Officer in preparing periodic budget updates and financial reports.
-Coordinate with procurement and logistics teams to ensure proper documentation for purchases and expenditures.
JOB RESPONSIBILITY 3:Local Stakeholder Coordination 15%
-Support communication with local stakeholders, including community-based organizations (CBOs), municipalities, and beneficiaries, to facilitate project implementation.
-Act as a point of contact for logistical or administrative queries from local partners and stakeholders.
-Assist in organizing community consultations and feedback sessions to ensure local participation and buy-in.
-Provide support for capacity-building activities for local stakeholders as directed by the Project Officer or Project Manager.
JOB RESPONSIBILITY 4:Compliance and Safeguarding 10%
-Ensure all administrative and logistical processes adhere to CARE’s policies, donor guidelines, and relevant legal requirements.
-Support the implementation of safeguarding measures to protect project staff and beneficiaries.
-Promote CARE’s principles of gender equality and inclusiveness in all interactions and project activities.
JOB RESPONSIBILITY 5:Emergency Response / Staff Security 5%
Responsibilities on Safety and Security, Gender and Inclusion and Safeguarding and Child Protection:
[base location] at CARE are expected to adhere to Safety & Security responsibilities, emphasizing team and individual accountability to maintain a safe environment. This includes readiness, compliance, and active engagement to mitigate risks through awareness, reporting, and policy enforcement.
Gender equality and inclusion are fundamental at CARE, promoting equal rights and challenging discriminatory norms to achieve social justice. We foster an inclusive workplace respecting diverse gender identities, abilities, backgrounds, and experiences through dialogue, training, and diversity initiatives. All CARE staff must uphold ethical standards, following codes of conduct to prevent abuse, including sexual harassment, exploitation, and neglect. Regular monitoring ensures accountability to uphold these principles and support our mission of social justice and poverty alleviation.
Safeguarding :
• Uphold CARE’s Safeguarding Policy and Safeguarding Code of Conduct.
• Must read the Safeguarding Policy and either sign the Safeguarding Code of Conduct or sign a Code of Conduct that is consistent with or references this policy and Safeguarding Code of Conduct.
Qualifications/Education/Training :
Required : Diploma or Bachelor’s degree in Business Administration, Social Sciences, Development Studies, or a related field, or equivalent combination of education and work experience.
Desired :
-Experience with financial tracking or basic accounting.
-Familiarity with donor compliance and reporting requirements.
-Previous experience supporting community-based projects or working with CBOs.
Experience/Technical Skills:
-Minimum of 3 years of experience in administrative, logistical, or project support roles, preferably within INGOs or humanitarian/development organizations.
-Proficiency in Microsoft Office Suite, particularly Word and Excel.
-Strong organizational and time management skills with the ability to prioritize tasks effectively.
-Excellent communication skills in Arabic and English (both written and verbal).
Applications can be submitted until January 04,2025 via the external link after that interviews will start for selected applicants.
