Procurement and Logistics Assistant
14/1/2025 www.akhtaboot.com
Location :
Amman, Jordan
Job Category :
أخرى
Job requirements
-
Junior (With some experience in the field)
Description
CARE is a global leader within a worldwide movement dedicated to ending poverty. We are known everywhere for our unshakeable commitment to defending the dignity of people. CARE works around the globe to save lives, defeat poverty, and achieve social justice. We seek a world of hope, tolerance, and social justice, where poverty has been overcome, and all people live with dignity and security. We put women and girls at the center of our work because we know we cannot overcome poverty until all people have equal rights and opportunities. CARE started working in 1948 in Jordan to meet the needs of refugees and displaced persons who had been forced to flee their homes in Palestine, as a result of the 1948 Arab-Israeli war and the subsequent creation of Israel. Today, CARE’s programming in Jordan spans across the humanitarian-development-peacebuilding nexus to support the most vulnerable communities in Jordan, with a strong focus on Gender Equality, Women’s Economic Justice, Climate Justice, and protection/basic needs in Humanitarian contexts.
The Procurement and Logistics Assistant supports procurement and logistical operations to ensure efficient delivery of goods, services, and logistical support for CARE Jordan. Key responsibilities include coordinating procurement processes, ensuring compliance with quality standards, tracking deliveries, managing vendor relationships, overseeing warehouse operations, and supporting administrative and logistical needs for events, visitors, and staff.
The Procurement & Logistics Assistant reports to the Senior Procurement Officer.
JOB RESPONSIBILITY 1:Procurement Support 35%
o Conducting daily procurement activities, adhering to CARE’s policies and procedures.
o Solicit and gather quotes from vendors and suppliers, conduct comparative analysis, and prepare recommendation reports.
o Monitor and track orders to ensure timely delivery.
o Monitor the receipt of bids and ensure adherence to deadlines and procurement policies.
o Assist in preparing and issuing purchase orders (POs) and ensuring their timely approval and dissemination.
o Ensure compliance with CARE’s Procurement Manual and other applicable policies.
o Maintain strict confidentiality of specifications, quotations, and all procurement-related documents.
o Conduct regular market surveys to identify new suppliers, assess price trends, and benchmark costs.
o Ensure procurement transactions are complete, properly documented, and prepared for financial settlement.
o Support the preparation and publication of tender documents and advertisements.
o Assist in preparing procurement reports and trackers to monitor progress and compliance.
o Filing of all paperwork in the procurement department, such as vendor forms, agreements and other related documents.
o Ensure all procurement processes adhere to CARE’s policies, donor guidelines, and relevant legal requirements.
JOB RESPONSIBILITY 2:Logistics Support 35%
o Inspect the quality of goods received and ensure compliance with agreed specifications.
o Monitor shipping details, quantities, and schedules to ensure timely delivery.
o Maintain accurate records of goods in warehouses and ensure proper documentation.
o Assist in negotiating and monitoring service contracts for premises, insurance, and utilities.
o Track and analyze monthly utilities, providing cost-saving recommendations.
o Check goods for quality, quantity, and condition.
o Record and maintain detailed logs of goods received and dispatched.
o Follow up on delivery schedules and ensure timely transportation of goods.
o Liaise with truck drivers and transport companies to arrange pickups and deliveries.
o Maintain clear and timely communication with suppliers, transporters, and recipients.
o Ensure that all shipments comply with organizational and regulatory requirements.
o Ensure all administrative and logistical processes adhere to CARE’s policies, donor guidelines, and relevant legal requirements.
JOB RESPONSIBILITY 3:Vendor Management 10%
o (Maintain and update supplier information such as qualifications, product ranges, etc)
o Monitor the performance of suppliers, assessing their ability to meet quality and delivery requirements.
o Communicate with suppliers and resolve any issues that may arise.
JOB RESPONSIBILITY 4: Anti-Terrorism Compliance:
• Ensure that CARE Jordan comply fully with the anti-terrorism policy and documents all screening result for future reference.
JOB RESPONSIBILITY 5:Perform other duties as assigned: 5%
Conduct basic orientation on the procurement procedures and on how to use People Soft.
JOB RESPONSIBILITY 6:Responsibilities on Safety and Security, Gender and Inclusion and Safeguarding and Child Protection: 5%
[base location] at CARE are expected to adhere to Safety & Security responsibilities, emphasizing team and individual accountability to maintain a safe environment. This includes readiness, compliance, and active engagement to mitigate risks through awareness, reporting, and policy enforcement.
Gender equality and inclusion are fundamental at CARE, promoting equal rights and challenging discriminatory norms to achieve social justice. We foster an inclusive workplace respecting diverse gender identities, abilities, backgrounds, and experiences through dialogue, training, and diversity initiatives. All CARE staff must uphold ethical standards, following codes of conduct to prevent abuse, including sexual harassment, exploitation, and neglect. Regular monitoring ensures accountability to uphold these principles and support our mission of social justice and poverty alleviation.
Safeguarding :
• Uphold CARE’s Safeguarding Policy and Safeguarding Code of Conduct.
• Must read the Safeguarding Policy and either sign the Safeguarding Code of Conduct or sign a Code of Conduct that is consistent with or references this policy and Safeguarding Code of Conduct.
Qualifications/Education/Training :
Required:Education: Bachelor’s degree in Supply Chain Management, Business Administration, or a related field is preferred.
Desired:• Aware of local market conditions
• Bachelor’s degree in Business Studies or related field.
• Flexibility in accepting work assignments
• Work as team player with people from different cultural backgrounds
• Must be guided by sound ethical principles and transparency on work
• Good interpersonal skills
• Good numerical skills to maintain accurate records
o Strong organizational and multitasking abilities.
o Proficiency in using procurement and inventory management tools (e.g., PeopleSoft, MS Office).
o Excellent communication and negotiation skills.
o Basic understanding of logistics, procurement processes, and contract management.
Experience/Technical Skills:
1–2 years of experience in procurement, logistics, or a related field.
Applications can be submitted until January 27,2025 via the external link after that interviews will start for selected applicants.
