Job title: HR & Admin Officer

Division: HR

Starting Date: 15/10/2025

Line Manager: HR Coordinator

Contract Duration: 6 months

Local Manager: HR Coordinator

Salary scale level: 3A

Activity rate: 100% (Full Time) (40Hrs /Week)

Line management (direct): N/A

Functional link: N/A

Local link (if different from the line management): Senior Finance & Logistics Officer

Workplace: Amman, Jordan

Overarching responsibilities “Main goals”

The HR & Admin officer will be supporting the HR OP in conducing day to day tasks as assigned, will play an administrative role in Tdh regional office.

Specific Responsibilities/Context of “tasks”

More specifically he/she has the following responsibilities:

RECRUITMENT

• Support in recruiting and hiring a competent workforce.
• Update the recruitment tracker, share it with the HR Coordinator & RD on weekly basis.
• Involved in recruitment process by positing job ads and managing the recruitment process as per the HR practices.
• Draft staff work contracts for the RD validation and signature.
• Assist in the new arrival’s smooth integration and organization of orientations in liaison with the staff line managers.

PERSONEL MANAGEMENT

• Maintain the national staff database including monthly payroll, ensure its validation by the HR Coordinator .
• Monthly follow up of staff mandatory contributions & deductions i.e. income tax and social security payment with finance and send declarations to the relevant authorities in compliance with the country legal framework.
• Manage the contact with the labor and other relevant authorities in Jordan (as applicable) for employee reports and declarations.
• Support the process of obtaining, renewing, and cancelling work permits and residence for all expatriate staff in the regional office, including keeping a tracker of expiry dates and liaising with staff in advance for needed steps.
• Assist in the selection of health insurance coverage and be the focal point with the service provider for staff inquires.
• Update the RO staff leaves regularly and ensure the balances are tracked in database accurately. Communicate the employees leave balance on monthly basis to plan it.
• Maintain employee records and ensure all information are well archived (contract, Job description, internal regulations, code of conduct, leaves, timesheets) ready for internal & external audits, implement monthly controls on staff records.
• Carry out the end of employment formalities as per the internal polices and prevailing existing law, ensure the process coordinated with the other departments for staff clearances and final settlement.
• Managing the personnel files of RO national staff as per standard Checklist.
• Support the HR Coordinator in following up a checklist of HR fundamentals that need to be in place in each delegation.
• Follow all requests and processes in relation to Social Security and Tax for regional office expatriate staff and RO national staff, in coordination with HR Coordinator & Regional Director.
• Follow up on all regional staff time sheets.
• Be aware and able to assist in explaining the Human Resources SoP’s, polices, practices for the delegation on any topic associated with employee relations and employee rights.
• Participating actively in organizing the onboarding and inductions of new joiners at regional office.

ADMNISTRATIVE MANAGMENT

• Ensure updated registration is maintained for the Regional Office (Non-Operating Foreign Company) in accordance with Jordanian laws.
• Liaise with the legal advisor and external authorities for legal consultations for Admin & HR matters.
• Provide administrative support for Tdh regional workshops and trainings held in Jordan.
• Lead on getting visas for transiting staff within the region when requested and any visitor to RO.
• Coordinate and support the logistics for accommodation and transportation for visitors to RO.
• Support with all expatriates working in MENA region onboarding, ticketing, offboarding, visa coordination and MENA portfolio delegation visits.
• Facilitate administrative processes for RO work equipment and stationery.
• Ensure Regional Office premises are clean and tidy.

Perform any other tasks as requested by the line manager.

Skills

This function requires possession of fundamental personal, social and leadership skills (CPSLs), technical and methodological skills (CTMs) In particular:

• Strong organization and interpersonal skills
• Ability to work under pressure.
• Excellent knowledge in the human resources field
• Solution oriented and strong negotiation skills

• Multi tasks and good time management
• Flexibility to adopt and change priorities

Required conditions

Training/Qualifications

Bachelor’s degree in human resources or Business Administration

Experience

Minimum of 3 year of professional experience in a similar position

Languages

Excellent Arabic & English

IT know-how

Advanced skills in MS Office, HR software will be an added advantage

The goals for the coming period are to be filled in on the assessment interview form with the line supervisor and in concert with the functional leaders.

General Code of of Conduct and Tdh’s Risk Management Policies

Commits to complying with the General Code of Conduct and systematically reports any breach of the Code through the Tdh warning procedure: raises the awareness within the Foundation on violence and abuse and the rights that derive from them regarding children, community members and our own employees.

Commits to complying with the Risk Management Policies, including: Safeguard policies (the policy of Safeguarding Children, the Policy of Protecting against Exploitation and Sexual Abuse, the Guideline on Abusive Behavior at Work), the Safety/Security Policy and Anti-Fraud/Corruption Policies and the Prevention of Funding Criminal Acivities.

Commits to reducing the risk of abuse by developing an open and informed culture of management within the organization and in our work with children and the communities where we work.

Tdh’s organizational values

Our organizational values guide us in our operational and strategic choices and are the foundation of all decisions made by us. Those five values are incorporated into each process connected to the staff. All collaborators are assessed according to the organization’s values.

PARTICIPATION AND EMPOWERMENT

We promote and enhance participation and empowerment.

We create the space for active participation and embrace inputs from others.

We are sensitive about others’ needs to influence.

We share and delegate power and responsibilities.

PARTNERSHIP AND COLLABORATION

We trust the capacities of our key actors as primary responders and agents of change. We build on their strengths and on their needs.

We champion co-creation and value complementarity.

We appreciate other points of view and seek collectively for pragmatic and innovative solutions.

We manifest humility, respect, fairness and see others as equal partners.

INNOVATION AND LEARNING

We promote a culture of innovation.

We value curiosity, welcome new initiatives, and foster creativity.

We embrace voluntary learning and are ready for trial and error.

We foster knowledge sharing, learning and strive for sustainability.

DIVERSITY AND INCLUSION

We celebrate Diversity and Inclusion of people.

We genuinely commit to diversity and inclusion and see it as a wealth in all our activities.

We understand the cultural contexts and value differences.

We are truly committed to an equal treatment.

LEADERSHIP AND EXCELLENCE

We thrive to offer our best, we think ahead, and are ready and willing to go the extra mile for the well-being of children.

We provide quality programming and support. We are accountable and transparent. We use power responsibly.

We position ourselves through our expertise and savoir-faire.

We advocate for the rights of children whenever possible and seek actively opportunities to do so.

To apply for this position please go to the following link, noting that only CVs received on this website will be accepted:

https://jobs.tdh.org/en-GB/jobs/6263894-hr-and-admin-officer-maternity-cover?promotion=1577640-trackable-share-link-akhtaboot