Position Purpose

We are looking for a dedicated and organized Administrative Assistant to support the smooth operation of the department. This role involves handling administrative tasks, supporting students and staff, communicating with parents and students, and ensuring a welcoming and efficient office environment.

Roles & Responsibilities

• Serving as the first point of contact for students, parents, staff, and visitors , providing assistance and information in a professional and welcoming manner
• Managing incoming and outgoing communications, including phone calls, emails, and physical mail, ensuring timely and accurate responses
• Maintaining and updating accurate records, including student files, attendance reports, health records, and academic documentation in compliance with data protection regulations
• Coordinating and supporting daily office operations to ensure smooth workflow and administrative efficiency
• Assisting in preparing department communications such as newsletters, notices, and reports
• Scheduling and coordinating meetings, appointments, conferences, and interviews for school staff and administration
• Coordinating staff absences and arrange for substitute coverage when needed, maintaining up-to-date records of staff attendance
• Managing the inventory and ordering of office and classroom supplies, ensuring cost-effective procurement and proper usage
• Providing logistical and administrative support for school events, parent-teacher meetings, workshops, and field trips
• Ensuring compliance with school policies and data confidentiality standards
• Assisting in any other task as deemed necessary by the Direct Manager that lies within the Office Administrator’s qualifications, field of expertise, and ability to perform.
• Assisting with the preparation and submission of reports to regulatory or educational authorities when required
• Supporting staff with the use of school systems and technology platforms, providing basic troubleshooting or coordination with IT support
• Creating and maintain digital and physical filing systems that are organized, accessible, and compliant with school and legal standards
• Monitoroing student arrivals and departures when needed, ensuring accurate sign-in/out processes and visitor management protocols
• Performing other duties as assigned by the Head od Department .

Job requirements:

• A bachelor’s degree in administration or any other related fields.
• Previous experience in a school or educational setting is a plus
• Proficiency in Microsoft Office (Word, Excel, Outlook) and school management software (e.g., PowerSchool, Infinite Campus)
• Strong organizational, communication, and interpersonal skills
• Ability to work autonomously and collaboratively with various team members.
• Friendly, professional demeanor and a strong sense of confidentiality
• Fluency in Arabic and English is s must