About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within. Now, and for the future.

The Program / Department / Team (Program / Department Summary)

Mercy Corps has been operating in Jordan since 2003. In partnership with civil society organizations, the private sector, and the government, Mercy Corps Jordan has reached more than 3.4 million Jordanians and displaced populations in the country. Working throughout the country, Mercy Corps is driven by the mission to contribute to the emergence of a peaceful, resilient and prosperous Jordan which is inclusive of youth and women. We seek to build a future for Jordan in which all people feel secure, believe in the goodness of communities and institutions around them, and are on a sustainable path toward economic self-reliance. Our strategic directions focus on promoting strong communities and governance, peace and social cohesion and environmentally sustainable and inclusive economic growth.

The Informal Livelihoods Advancement Activity (Iqlaa) is a five-year USAID-funded program that aims to support Jordan's micro and small enterprises (MSEs) to grow, transform, and become resilient to future shocks. Mercy Corps leads on the implementation of Iqlaa and weaves together technical expertise from a robust set of national, regional, and international partners including Andersen for Legal and Tax Consultancy (Andersen), Dalberg Design (Dalberg), Expectation State, Middle East Investment Initiative (MEII), Migrate-Jordan (Migrate), Q-Perspective, and the American Chamber of Commerce in Jordan (AmCham).

The Position (General Position Summary)

Mercy Corps is seeking a Sub-Grant Capacity Building Coordinator to support the Informal Livelihoods Advancement Activity (Iqlaa). The Sub-Grant Capacity Building Coordinator will support hiring, training, coaching, and providing regular feedback to sub-grantee organizations and staff  besides Iqlaa Sub-Grant Unit. S/he will contribute to the Sub-Grant Department staffing structure. Working in the Finance Department under the direction of the Finance Director and Deputy Chief of Party for Operations, the Sub-Grant Capacity Building Coordinator will have primary responsibility for overseeing all sub-granting capacity building efforts related to the Iqlaa program subgrantees and Iqlaa Sub-Grant unit. The Sub-Grant Capacity Building Coordinator will ensure and provide ongoing capacity development, and will support building, strengthen, manage and maintain robust capacities within each subgrantee organization and Iqlaa Sub-Grant unit. The Sub-Grant and Capacity Building Coordinator will work closely with the sub-grants team to monitor sub grantees and ensure compliance with the terms and conditions of the sub grant agreement.

Essential Responsibilities

Sub-Grant Financial Management:-

• Conduct and review sub grantee pre-award assessments and recommend modifications to the sub grant agreement and/or monitoring plan to lessen financial and compliance risks.
• Prepare draft sub grant agreements and budgets.
• Following up and recommend special award conditions to be completed by grantees in order to establish or strengthen financial management and accounting systems in order to more effectively manage and report on funds, goods and services provided under sub awards.
• Review and direct the sub grant compliance assistants/officers in reviewing the sub-grantee financial reporting package, amounts, calculations and supporting documents, ensuring compliance with supporting documentation matrix and ensuring all transactions are eligible and well documented. Provide detailed feedback and guidance to Sub grantee finance focal points to make corrections and/or provide additional written information as needed to close financial reports
• Responsible for tracking the partners’ /CBOs submission of financial reports and payments to ensure timely transfer of resources, avoid delays in implementation after review the subgiants Request for Payment, and reconciled with general ledger.
• Following up on all sub grant compliance issues, audits, and document resolutions.
• Maintain sub grant tracking as well as financial files in accordance with the Field Finance Manual.
• Conduct partner/CBOs site monitoring visits as per monitoring plan and provide report to Sub grant & Compliance Manager and monitor the sub grant compliance assistants/officers visits as per monitoring plan.
• Take the lead on the sub grant closeouts ensuring that all requirements of the sub grant agreement have been met and that sub grant funds have been properly settled.
• Recording reviewed reports in NAVIGATOR.
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
• Other duties as assigned.

Capacity Strengthening and Support to Local Partners:-

• Work closely with partners/CBOs to identify capacity development priorities in financial management, reporting, etc.
• Conduct finance and compliance training for local partners/CBOs, including orientation for new hires, making visits to partners’/CBOs offices, providing necessary resources or materials, etc.
• Provide guidance to grantees in how to meet special award conditions, including providing templates for procurement, accounting, HR and financial management as relevant.  Meet with grantees to explain the best practices in these procedures and support their customization of these policies.
• Responsible for financial management capacity support to partners/CBOs through on-going support, coaching, and mentoring throughout sub-grant lifecycle and in line with agreed-upon capacity development plans.
• Collaborate closely with program staff to ensure capacity development support to partners/CBOs is tailored, targeted and responsive to their organizational needs and priorities.
• Creatively problem solve with partners/CBOs to develop protocols and procedures that are both compliant and contextually appropriate.
• Work with partners/CBOs to develop their financial policies/procedures as required.
• Follows up on financial capacity development plan effectiveness and participates in lessons learned sessions to create actionable items for future improvement for both the Project and its partners/CBOs.
   

Operational Finance:-

• Be familiar with the field finance manual, procurement manual and any additional MC Regional or MC Jordan policies (National Staff Policy Handbook, cash management, regional travel, etc).
• Provide procurement support. This may include provide support in identifying vendors, performing market research, obtaining quotes or bids, quotes analysis, following up on contractor performance to ensure deliverables are met on time.
• Other duties as assigned
   

SECURITY

•  Ensure compliance with security procedures and policies as determined by country leadership.
• Proactively ensure that team members operate in a secure environment and are aware of policies.

SAFEGUARDING RESPONSIBILITIES 

• Actively learns about safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work.
• Practices the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members.
• Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g., Integrity Hotline and other options.

Supervisory Responsibility

The Sub grant Compliance Coordinator is responsible for managing and leads Sub grant compliance and capacity building Assistants/officers/Senior Officers, and ensure Communicates company goals, safety practices, and deadlines to team. Motivates team members and assesses performance. Provides help to management, including hiring and training, and keeps management updated on team performance and develop clear communication skills that would allow the Sub grants coordinator to clearly communicate what the responsibility of the team members are to be able to effectively conduct day to day miscellaneous activates.

Accountability

Reports Directly To: Sub grant Compliance & Capacity Building Specialist

Works Directly With: Project Officers, Coordinators, Manager and Field Finance staff if any

Accountability to Participants and Stakeholders

Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.

Minimum Qualification & Transferable Skills

• Five or more years of finance experience, including budgeting and grant management or auditing
• A university degree in finance, accounting or a related business field is required. 
• Three years’ experience in the Finance Department or support unit of an non-governmental organization
• Good understanding of major international donor rules and non-profit accounting
• Prior experience with computerized general ledger software
• Advanced computer skills in MS Office programs, particularly Excel and Access. 
• Strong analytical skills coupled with a solid understanding of financial and procurement systems; Prior auditing experience is considered a plus
• Excellent oral and written English skills

Competencies:

• Delegating Responsibility
• Action-oriented
• Decision-Making Skills
• Attention to Detail/accuracy
• Analytical Thinking

Success Factors

The ability to interact effectively with international and national personnel is required.  A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary.  A high professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.  The ability to effectively monitor subgrantee compliance as well as to provide support and training for subgrantee personnel is critical.  The Subgrant Compliance Coordinator must be willing to travel to Mercy Corps field offices, subgrantee offices and project sites.

Living Conditions / Environmental Conditions

The position is based in Amman and it requires up to 40% travel to support country programs, which may include travel to insecure locations where freedom of movement is limited and areas where amenities are limited.  Housing for this role is in individual housing and staff will have access to good medical services and the living situation is of a high standard.

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development

Team Efficiency and Effectiveness 

Achieving our mission starts with how we build our team and collaborate. By bringing together individuals with a variety of experiences, backgrounds, and perspectives, we strengthen our ability to solve complex challenges and drive innovation. We foster a culture of trust and respect, where every team member is valued for their contributions, empowered to reach their full potential, and motivated to do their best work.

We recognize that building a strong and effective team is an ongoing process, and we remain committed to learning, improving, and growing together.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out different backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.

As an applicant, if you witness or experience any form of sexual misconduct during the recruitment process, please report this to Mercy Corps Integrity Hotline (integrityhotline@mercycorps.org).

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RECRUITMENT SCAMS & FRAUD WARNING

Mercy Corps has become aware of scams involving false job offers. Please be advised

Recruiters will never ask for a fee during any stage of the recruitment process.

All active jobs are advertised directly on Akhtaboot.

Official Mercy Corps emails will always arrive from a @mercycorps.org email address.

Please report any suspicious communications to ((integrityhotline@mercycorps.org))