Senior Procurement and Logistics Officer

Annual Salary and Benefits                    -     According to the salary scale

Internal Job Grade                                      -     D1

Contract type                                             -     Fixed Term Contract

Reporting to                                               -     Country Logistics Manager

Staff reporting to this post                    -     Fleet & Warehouse officer, Admin officer and Procurement assistants,

Location                                                     -      Al Mafraq Governorate

Annual Budget                                         -     No Budget Responsibility

Shaping a stronger Oxfam for people living in poverty.

Oxfam Purpose: To work with others to find lasting solutions to poverty and suffering.

Team Purpose: Ensure Logistics support services to facilitate programme implementation.

Job Purpose: The purpose of this role is to manage transport, warehouse & assets systems and provide specialist advice and/ or support to deliver an efficient, cost-effective and quality transport, warehouse and Assets services in Amman.

Key Responsibilities and Accountabilities

Staff Management

•Given the design of a project location in consultation with senior staff, identify staff requirement, staff gaps, and analyses the roles & responsibilities of Supply & Logistics roles.
•Using standard job profiles, develop vacancy announcements, work with HR in recruiting staff including negotiating terms and conditions of contracts.
•Plan, organise and lead work of teams and individual staff members by establishing clear individual role objectives, monitoring support process, and provide feedback to improve performance.
•Support staff in their career development and progression.

Reporting

•Ensure permanent visibility on activity.
•To receive and consolidate logistics activities update (fleet report, asset tracking, stock inventories, requisition tracking and analysis) on monthly basis and report to CLM.
•Ensure that procedures and processes are up to date and communicated.

Transport and Vehicle Management

•Ensure that office vehicles are checked daily and road worthy.
•Ensure that vehicle logbooks are maintained.
•Maintain data and update records of all vehicles.
•Ensure that the vehicle supplier fully complies with all the terms of the contract and, if not, report any breach to the fleet officer based in Amman.
•Ensure all non-Oxfam drivers and transport companies hired for specific purposes know and follow Oxfam driving policies and procedures and are maintained up to Oxfam standards.
•Ensure that drivers’ testing is conducted and records of staff authorized to drive are maintained and
kept up-to-date.
•Provide advice and support on vehicle repair and management to project offices.
•Ensure that regular service schedule and maintenance is carried out.

Store/warehouse:

•Oversee stock management, data and tracking systems in accordance with Oxfam one tools and standard procedures.
•Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are properly maintained.
•Ensure that standard systems are properly maintained at warehouses.
•Promote constant motivation among staff to strive for an efficient and effective warehouse administration.
•Assess the availability of space and prepare stacking/storage plans prior to programming/contingency commodities arrivals.
•Plan, organise and control of warehouse over-all operations.
•Carry out regular physical random warehouse checks of commodities and inventory.
•Ensure that workplace's health and safety requirements are met and take responsibility for the security of the building and stock.
•Prepare all procedures and necessary steps for commodity disposal;

Assets:

•Manage Oxfam Assets and update Assets & inventory register regular basis in HELIOS systems and maintain a register book for issuing of equipment /assets etc...
•Ensure all assets are tagged properly.
•Prepare monthly Assets and inventory register and submit to Country Logistics Manager.

Permits:

•Ensure permits are obtained for all items entering and exiting the camp.
•Ensure that permits are obtained for all staff entering and existing the camp.

Procurement:

•Oversee procurement schedule and prioritization with programme team, according to supply plans.
•Provide support to procurement department in procurement process through HELIOS systems.
•Provide back up support in absence of team member in logistics department.
•To conduct full tender processes, gather quotations and be accountable for ensuring such processes are conducted according donor and Oxfam policies.
•To liaise closely with the Country Logistics Manager, the Logistics Officer (Warehouse and Distribution) and programme teams on all procurements.
•Ensure visibility of information (RQ Tracking, Supplier Database, Cost Database) by providing electronic updates to key programme staff on a regular basis.
•Ensure best quality/value solutions are sought for all procured items.
•To keep proper records of expenditures and be responsible for financial transactions carried out.
•To ensure that all transactions are carried out in a transparent, fair and accountable manner.
•To ensure that your activities are carried out according to Oxfam logistics, purchasing and supply policy.
•To ensure that all working practices are adhered to according to Oxfam guidelines.

Technical Skills, Experience & Knowledge

Essential

•Degree in Supply Chain Management, Management, Accounting or related disciplined with 2–3
years’ experience in Transport, warehouse/asset management. A combination of relevant training and experience may be considered in lieu but not vice versa.
•Previous experience in producing high quality reports.
•Experience and/or demonstrable knowledge of Transport, warehouse and asset management
•Attention to detail and excellent numeric accuracy.
•Ability to keep clear and concise records.
•Proven ability to manage competing tasks and to priorities and produce high level output consistently.
•Excellent interpersonal skills and ability to work on own and within multi-cultural teams.
•Excellent computer skills (to include experience in computerized finance processes) and ability/preparedness to quickly learn new systems and software.
•Ability to plan with good organizational skills, including prioritization and ability to work under pressure.
•Initiative and ability to follow up on issues.
•Good written and spoken English & National language.
•Computer knowledge, MS word and excel.

Desirable

•Previous experience with INGO/Humanitarian Organisation.
•Knowledge on vehicle Tracking and other communication systems.

Disclaimer:

We will be reviewing the applications on a rolling basis. The selection will be determined based on the qualifications listed in the job role and availability. Due to the urgency of this hire, applicants who meets qualifications of the role will be asked on their availability and this may determine moving on to the next steps

HOW WE INCORPORATE OUR VALUES, FEMINIST PRINCIPLES AND DECOLONIZATION 

For all our Transforming Business Support Human Resources Working Groups and Core Group. 

While this is our current stance, we are committed to continuous learning and improvement. We are dedicated to enhancing our understanding of integrating feminist principles and decolonization into our daily work. As we actively learn, we will update sections in this document to reflect our progress. 

All Oxfam Values, Equality, Solidarity, Courage, Inclusiveness, Empowerment, and Accountability are not just words but the very fabric of how we work. People & HR TBS are key in reflecting changes required in the harmonized procedures. All TBS HR WGs will verify that any update is consistent with our values, feminist principles, and the Oxfam Code of Conduct. When considering decolonial feminist principles in practice, Gender Justice Feminist Futures Strategy might also inspire us in this exercise. 

Equality: “We believe everyone has the right to be treated fairly and to have the same rights and

We believe in treating everyone fairly with equal rights and opportunities. Equity goes further by recognizing diverse circumstances and providing tailored resources to achieve equal outcomes. The principle of equity helps us achieve equality.

Decolonial Feminist Leadership:

We aim to practice leadership that is aware of power dynamics and strives for collective decision-making. This approach empowers others by sharing power and enabling individuals to make decisions.

Accountability: The working groups will enable transparency by clearly documenting all processes, including Terms of Reference (ToRs), work plans, stakeholder feedback, approval processes, and final implementation plans. This ensures that all documentation is accessible to all involved.

Inclusivity: We commit to the principle of "Nothing about Us without Us," ensuring active participation from CCRs and historically marginalized groups. While improving policies, we will balance inclusivity with efficiency to avoid overburdening CCRs. This includes ensuring diverse representation within working groups (e.g., gender, geography, ethnicity) and allowing time for translation and asynchronous participation when needed. All final outputs (e.g., policies, guides) will be made available in the four official languages, with relevant webinars conducted in those languages.

We offer:

We offer a competitive salary and a range of additional benefits to staff including flexible working options, generous pension scheme, annual leave, additional leave allowances, company sick pay, life assurance and a range of other benefits. 

From the day you join Oxfam we invite you to stretch and learn in your role. Our wide range of Learning & Development opportunities includes in-house courses, e-learning modules, on-the job learning opportunities, coaching and mentoring, and much more. 

You can read more about all Oxfam has to offer here.

Flexfam:

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. We think this role would work particularly well as a partially home-based role or job share.

How to apply:

As part of your online application, please upload your up to date CV and Cover Letter explaining your suitability against the essential criteria in the job profile.  

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. 

A thriving diverse Oxfam:

It’s people power that brings about change. To play our part as a global organisation working to overcome poverty and inequality, we need equality, diversity and inclusion across our community of staff, partners and volunteers. Together, we’re committed to becoming a more diverse workforce, better able to tackle the global challenges that face our world today.

To do that:

• We need to dismantle the unequal power structures that exist everywhere, this including Oxfam and the wider development and charity sectors.
• We need an inclusive Oxfam where everyone can bring who they are to our work and feels celebrated for the differences they bring.
• We want and need everyone, and that means we need you.