A leading Amman-based engineering and contracting company specializing in supplying engineering products and services to the heavy industry sector in the region is seeking an Office Manager. The role involves providing personal administrative support to the management team and the company by organizing and conducting administrative duties and activities, including receiving and handling information.

Requirements:

1. Education: Bachelor’s degree in Languages, Business Administration, or a related field.
2. Skills:
   • Proficiency in English (both written and spoken).
   • Strong communication and computer skills.
3. Experience:
   • Minimum of 2 years in a relevant role (fresh graduates are also encouraged to apply).

Main Tasks and Responsibilities:

1. Prepare and manage correspondence, reports, and documents.
2. Organize and coordinate meetings, conferences, and travel arrangements.
3. Record, type, and distribute meeting minutes.
4. Implement and maintain efficient office systems.
5. Manage schedules and calendars.
6. Arrange and confirm appointments.
7. Organize internal and external events.
8. Handle incoming mail and other materials.
9. Establish and maintain filing systems.
10. Develop work procedures.
11. Gather and process relevant information.
12. Maintain and update company databases.
13. Communicate verbally and in writing to respond to inquiries and share information.
14. Ensure the smooth flow of information internally and externally.

Key Competencies:

1. Strong verbal and written communication skills.
2. Attention to detail.
3. Ability to maintain confidentiality.
4. Effective planning and organizational abilities.
5. Proficient time management.
6. Strong interpersonal skills.
7. Customer-service orientation.
8. Initiative and problem-solving skills.
9. Dependability and reliability.
10. Stress tolerance and composure under pressure.
11. Professional and presentable demeanor.