Job Summary :

The HR Assistant is mainly responsible for the coordination of North-east Syria recruitment related activities (mainly for certain level of positions)  from recruitment request to onboarding as well as providing support to hiring managers ensuring effective implementation and compliance of the CO recruitment and selection SoP. This role is required to ensure sufficient archiving of all recruitment files in collaboration with North East Syria HR team.

Responsibilities and Tasks

Job Responsibility 1

Coordinate recruitment and selection process for national staff and support the onboarding process.

60% of time:

• In collaboration with hiring manager, follow up to ensure the end-to-end process for various recruiting workflows aligns with the recruitment and selection SoP (from requests, recruitment strategy meetings, job posting, longlisting, scheduling tests/interviews, reference checks and onboarding);
• Ensure all candidates receive timely feedback after each recruitment stage ensuring effective communication for each step;
• Prepare the offer letters for new joiners and employees changing positions after a successful recruitment process and ensure approval by Head of HR;
• Liaise with line managers and NES HR team in coordinating the onboarding process for new joiners;
• Conduct recruitment and validation of casual staff and database management in collaboration with NES hiring managers and HR team;

• In collaboration with line manager and HR at the base to follow up to ensure the completion of specific department induction of new hires based on level of position in line with the onboarding checklist;

Job Responsibility 2

Tracking of all NES recruitment related activities

20% of time:

• Effective follow up and tracking each recruitment activity reflects the progress of each vacant position and provide updates to line manager when required;
• Collaborate with line manager in providing updates on recruitments to support organogram update.

Job Responsibility 3

Archiving

15% of time:

• In close collaboration with HR team in NES ensure the successful creation of new joiner files;
• Archive all recruitment files and documentation in collaboration with HR team

Job Responsibility 4

Other Responsibilities

5% of time:

Any additional tasks/responsibilities which may include support HR teams in other tasks based on volume of work as assigned by line manager.

Internal Relationship:

• NES Managers-exchanging information and recruitment collaboration;
• CARE Syria HR team-close collaboration;

External Relationship:

• Candidates
• HR recruitment service provider

Education Degree / Training

Required: 

Minimum of University Degree in a social science or any related field.

Desired:

Technical Experience / Technical Skills

Required:

Desired:

Core Competencies

CARE has 5 Core Competencies that all staff are expected to demonstrate and 2 Leaders Competencies expected of those in management and leadership positions.

 Relationship Building

 Dynamic Learning Mindset

 Delivering Results

 Communication

 Inclusion  

Functional Competencies

Given the responsibilities and level of accountability of the position, please list the technical competencies. These will be used both for recruitment and performance management.

Mention at least 3 Functional Competencies that this role must demonstrate to create the desired impact. There are many competencies that will fit the role, however, please think about the most essential skills needed for this employee to succeed in their role.

• HR technical knowledge in HR recruitment principles and practices;
• Capacity to use communication and collaborative tools;

Proficiency Level

  Level 1: Support

Foundational: Provides support but contributes indirectly to overall success.

Health and Safety

I commit to the following:

I will remain aware of and comply with instructions designed to protect my health, welfare and safety. I will always consider my safety and other employees in operational decisions.

I will follow the set safety and security regulations/procedures for the area of operation.

I will bear responsibility for my own safety and security while under contract.

CARE Policies and Safeguarding Declaration

I commit to the following:

By signing this job description, I agree to comply with CARE Policies which includes but not limited to Safeguarding Policy, Code of Conduct and other organizational and HR policies.

I am committed to promoting the implementation of Safeguarding Policy and maintaining an environment that prevents Safeguarding violations.

I agree to comply with all the terms of the CARE policies, which form an integral part of the conditions of my employment with CARE.

I acknowledge that failure to abide by the terms of these policies may result in disciplinary action and termination of my employment contract.

I also acknowledge that, depending on my role and responsibilities, I may be requested to comply with the terms of additional policies, guidelines and related regulations, as and when necessary.