ORGANIZATION DESCRIPTION  

Questscope provides a means for a second chance to children (7-12) and youth (18-25-ish) who will be excluded from mainstream economic and social options in their future due to lack of an education and a "champion." 

This approach to providing a "means" has translated into alternative education programs (officially linked to a Ministry of Education certification) that open doors for vocational training and further education towards tawjihi. In addition, numbers of our "graduates" have gone on to significant jobs and/or starting small business initiatives. The keys to restoration to these opportunities are gaining standards of literacy/numeracy and the development of critical thinking skills (to be creative in observing and planning out their lives). 

Our targets are any youth from a disadvantaged background, and their numbers are not insignificant.  The targets include youth disadvantaged within their society (the case of Jordanian youth) or youth disadvantaged by war/conflict/displacement (e.g., Syrian refugees in Jordan). We also build strong linkages between educated volunteers (primarily university students/graduates/young professionals) and those youth - an important social bridge-building element as the gap between those who "have" and those who "have not" continues to widen. 

We can build a thriving society if no one is left out of contributing to and benefiting from opportunities in society. 

PRIMARY PURPOSE OF THE POSITION  

The Finance Manager is responsible for providing oversight and management of the organization’s financial system to ensure that funds are spent according to a budgeted plan that adheres to the organization’s internal fiscal controls and ensures that accounts are maintained at a high level of fiscal integrity, also monitoring the donors funds and budgets, Preparing all donors different kinds of financial reports, responsible About donors verification missions and their external audit missions too.  

MAJOR AREAS OF ACCOUNTABILITY  

PRIMARY DUTIES/RESPONSIBILITIES   

1.  Administer and monitor the financial systems (GLS, DFM and MS Money). 

Main Activities 

•    Conduct financial analysis and prepare detailed financial reports and statements. 

•    Provide financial and accounting advice and direction. 

•    Prepare core (Institutional running costs) budgets. 

•    Control and monitor unrestricted spending against core budgets and recommend corrective actions as necessary. 

•    Ensure the accuracy of all vouchers (income, expense, transfer, re-allocation, balance, and grant receipt) in accordance with internal controls. 

•    Ensure transactions are properly recorded and entered the computerized accounting system (DFM and GLS) in accordance with all parameters (donor, project, foci, community, line item and amount). 

•    Ensure that bank statements are reconciled monthly. 

•    Manage the annual audit and oversee required action. 

•    Ensure that financial files and records are securely and accurately maintained. 

•    Control cash expenditures. 

•    Approve daily expenses related to all the projects by controlling cash expenditures and ensure that project expensing is within budget line-item limits.  

•    Track project expenses according to budgets ensuring that spending is in line with project spending plans. 

•    Ensure the accuracy of all vouchers (income, expense, transfer, re-allocation, balance, and grant receipt) in accordance with internal financial controls and approved budgets. 

•    Ensure all transactions are properly recorded and entered the accounting system (Sirenic) in accordance with all parameters.  

•    Works with the project manager and staff to prepare accurate spending plans based on project milestones, deliverables, and outputs. 

•    Ensure that spending plans are prepared, approved, and that project spending adheres to spending plan.  

•    Liaise with donors for communication and clarification. 

•    Ensure that receipts and all supporting documents are attached to vouchers and securely maintained. 

2.  Manage and monitor the accounts payable and accounts receivable systems 

Main Activities 

•    Ensure that accounts payable and accounts receivable are reconciled. 

•    Ensure that supporting/source documents are maintained. 

•    Establish and maintain vendor accounts. 

•    Ensure accuracy and validity of vendor invoices. 

•    Ensure accuracy of all cheques/payments for all accounts due. 

•    Ensure that accurate receipts are prepared and issued. 

•    Ensure that funds are deposited according to organizational policy. 

•    Maintain Grants Management files and records. 

3.  Work in close cooperation with the Human Resources Officer to ensure that employee remuneration is calculated accurately and paid according to organizational policy. 

4.  Provide direction by delegating tasks, responding to staff inquiries, and providing overall direction to section employees. 

5.  Work effectively as a team for interdepartmental cooperation. 

6.   Work closely With Jordan country director to receive other tasks. 

EDUCATION, TECHNICAL SKILLS & KNOWLEDGE REQUIRED  

•    Bachelor’s degree in finance, Accounting, or any other related discipline. 

•    7 - 10 years of professional experience. 

•    Advanced proficiency in Microsoft Access, Excel, and accounting software.  

•    Knowledge 

The Finance Manager must have proficient knowledge in the following areas: 

•    Computerized accounting programs. 

•    Accounts payable and accounts receivables. 

•    Generally accepted accounting principles. 

•    Fund accounting. 

•    Preparation of financial statements. 

•    Preparation of financial reports. 

•    Administration of employee benefits. 

•    Payroll systems and reporting. 

•    Office administration. 

•    An understanding of relevant policies and procedures. 

KEY BEHAVIORS & ABILITIES  

•    Native Arabic and Excellent level of English. 

•    Ability to work in a professional and cordial manner with fellow QS staff members, visitors, and the public. 

•    Ability to work independently with minimal supervision, to prioritize work assignments, to meet deadlines, and to exercise good, professional judgment that reflects positively on the image of QS.  

•    Willing to work flexible hours.   

•    Able to produce excellent products under pressure with minimal supervision. 

•    Solid organizational skills including attention to detail and multi-tasking skills 

•    An advanced level of team building skills, motivation and building capacity.  

•    Good reporting skills. 

SKILLS   

The incumbent must demonstrate the following skills: 

•    Ability to show initiative and take responsibility. 

•    Effective time management skills. 

•    Enhanced verbal and interpersonal communications skills. 

•    Effective problem-solving skills. 

•    Ability to work independently and in a team-oriented environment. 

•    Ability to favorably represent the organization’s image to clients. 

PERSONAL ATTRIBUTES   

The incumbent must also demonstrate the following personal attributes 

•    Honest and trustworthy. 

•    Possess cultural awareness and sensitivity. 

•    Flexible. 

•    Demonstrate sound work ethics.