Description of the organization:

La Chaîne de l’Espoir (CDE) is a French non-profit organization founded in 1994. It’s an independent and impartial international aid organization working in situations of poverty and exclusion, conflict and disaster. A key player in healthcare, CDE is committed to providing medical treatment and education to the children who need it the most, their families and communities.

Program in Jordan

Since 2012, CDE has been mobilized in Jordan where access to health services remains very limited for refugees – mostly coming from Syria - as well as for the most vulnerable Jordanians. As pediatric orthopedic impairments are not detected on-timely manner CDE, under the umbrella of the Ministry of Health is implementing a medical and surgical aid program to:

• Contribute to the improvement of health conditions and inclusion of vulnerable populations in Jordan
• Strengthening access to specialized medical care through the organization of early detection campaigns, as well as dispensed pediatric orthopedic consultations, surgical and rehabilitation care, and psychosocial support.

Starting date: 01 June 2025

Contract: Full-time employment, contract for 1 year.

Salary: According to internal salary scale, based on profile and experience.

Position within the Organization: Reports to Head of Mission in the Jordan Office

General description:

The overall objective of the Finance, Administrative and HR Officer is accountable for the sound financial, accounting and budgetary management of the program, the management of human resources and the administrative and legal records as well as for reporting adequately as requested to its line management and HQ. 

Main RESPONSIBILITIES:

Administration

• Supervise administrative records and guarantee that the status and functioning of the mission are in legal accordance with the requirements of the country’s regulations.
• Maintain up-to-date information and report on developments in NGO law and administration regulations. 

• Ensure the mission’s financial procedures are in line with CDE’s finance policies and established organizational practices
• Ensure that donor rules and regulations are adhered to in finance management
• Establish and implement national specific finance systems and guidelines if required
• Provide the accounting of the local office and program: complete the cash / Bank book on a daily basis, provide the monthly accounting closure performing monthly cash inventories and bank reconciliation.
• Verify compliance of accounting documents according to internal regulations and Jordan Finance Law.
• Prepare, manage and follow up the project budgets, financial proposals, financial reports, and monthly fund requests.
• Coordinate and prepare for financial audits
• Manage the Cash forecast, petty cash and the bank accounts
• Manage CDE local office’s cash-flow and ensure that banks and cash boxes are properly supplied
• Provide regular and ad hoc budget, financial and human resources information to the Country Coordinator to support informed decision-making.
• Ensure that local staff is fully aware of budgetary principles, methodologies, rules and procedures and facilitate their training as may be required.
• Ensure efficient local banking arrangements and compliance with local financial and banking regulations 

Legal

• Management of legal requirements and proceedings and contribute to oversee the administrative aspects of the local office
• To liaise with partner hospitals and follow up with the authorization for all CDE medical personnel to practice legally in Jordan
• Ensure adherence to and follow up on legal requirements for CDE teams and programs (e.g. work permit, social insurance subscription, taxes, etc.)
• Under the supervision of the Field Coordinator and headquarters, to ensure and follow up on the legal requirements related to CDE local office in Jordan with the relevant stakeholders: registration with MOSD, submission and validation of CDE project to MOPIC-MOH or other relevant Ministries, opening of bank account on behalf of CDE, legality of contracts, etc.

Human Ressources

• Ensures adherence to human resources procedures from all staff in close coordination with the concerned line-manager (International and national employees)
• Ensure the HR regulations are in line with local Labor law and internal regulations
• Coordinate and ensure the quality and transparency of recruitment processes
• Follow-up on the HR database and manage accordingly contracts, leaves, salary, SSC, income tax.. etc.
• Attend HR JIF meetings
• Support the Country Coordinator in identifying training needs and propose training courses
• Develop an on-going plan for human resources development of the Office staff 
• Advise the Director of Office or the designate on Staff related matters
• Provide explanations to staff on their rights and duties and on related administrative steps and procedures.
• Administer day to day HR issues within the Office and ensure appropriate and timely follow-up

Liaison with stakeholders

• Liaise with stakeholders on financial, administrative and legal aspects, in particular but not exclusively with partner hospitals, vendors, suppliers, networks of service providers, Ministries, etc. 
• Be responsible for the approval process of CDE according to the procedures established by the Government of Jordan (GoJ). Accordingly, he: 

•  Liaises with Partners/Donor to obtain needed document for JORISS submission
•  Follows up with the Jordan Ministry of Planning and International Cooperation (MoPIC) on the approval status.
•  Liaises, when needed, with the Cabinet of the Jordan Prime Ministry to ensure approval process is granted in due time.

TEAM RELATIONSHIP

The Administration/Finance/HR officer:

• Is under the direct supervision of the Head of Mission in Jordan
• Liaises with CDE HQs management control officer and administrative and finance department as well as HR department as required
• Works closely with and in support of the whole team

PROFILE

Professional Training:

Degree in Finance, Accounting, Business administration

Working experience:

• Minimum 4 years of experience with international NGO in accounting and financial management.
• Experience in HR management.
• Experience in grant management and knowledge of relevant donors grant policies and procedures.  

Specific Skills:

• Computer literacy: Microsoft Office Suite and accounting software (ideally SAGA)
• Good reporting skills, with proven ability in financial report writing.
• Excellent interpersonal skills
• Efficiency and oriented to results
• Sense of teamwork in multicultural contexts

Languages:

• Fluent in English (spoken, reading and writing);
• Arabic
• French a plus

HOW TO APPLY

Deadline for application: Applications will be reviewed and interviews setup on a rolling basis with the posting valid until 26 May 2025. Interested candidates are encouraged to submit their applications without delay. The recruitment will close early if the appropriate candidate is identified. Only short-listed candidates will be contacted.

La Chaîne de l’Espoir encourages diversity in its workforce. 

Women, minorities and persons with disabilities are encouraged to apply