Administrative Assistant (Female)

Location: Jordan – Serving the Heavy Industry Sector in Jordan & the Region

An established engineering and contracting company specializing in supplying engineering products and services to the heavy industry is seeking a proactive and detail-oriented Female Administrative Assistant. The ideal candidate will provide comprehensive administrative support to management, ensuring smooth day-to-day operations through effective organization, communication, and information management.

Note: Only applications meeting the listed requirements will be considered.

Qualifications & Experience

• Bachelor’s degree in Management, Business Administration, Marketing, Information Technology, or Languages.

• Proficiency in MS Office applications (spreadsheets, word processing, database management).

• Solid understanding of administrative and clerical procedures.

• Strong command of English (spelling, grammar, punctuation).

• Proven ability to prepare professional correspondence and documents.

• Experience in information and communication management.

• Adequate typing speed to meet business needs.

• 0–2 years of relevant experience.

Key Responsibilities

• Prepare, format, and manage correspondence, reports, and documents.

• Organize and coordinate meetings, conferences, and travel arrangements.

• Record, type, and distribute minutes of meetings.

• Maintain and improve office systems, schedules, and calendars.

• Arrange and confirm appointments.

• Plan and execute internal and external events.

• Handle incoming mail, calls, and materials.

• Develop and maintain filing systems and work procedures.

• Gather, organize, and maintain data and databases.

• Respond to inquiries and provide information verbally and in writing.

• Ensure smooth information flow internally and externally.

Core Competencies

• Excellent verbal and written communication skills.

• High attention to detail and accuracy.

• Confidentiality and discretion.

• Strong planning, organization, and time management skills.

• Professional interpersonal skills and customer service orientation.

• Initiative, reliability, and ability to work under pressure.