International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review. 

Job Title: Procurement Assistant FSR 488

Location: Amman

Job Summary

The Assistant, Procurement is responsible for processing assigned procurement activities in accordance with International Medical Corps policies and procedures, donor, and host country regulations.

Assistant, Procurement is responsible to:

-  Ensure all assigned procurements activities are performed in an ethical and transparent manner in line with applicable rules and regulations, ensuring the best Value for Money.

-  Ensure assigned procurement actions are documented, properly filed and audit ready.

- Ensure procurement tracking for assigned purchase request is up-to-date and available to stakeholders.

-  Ensure vendors are registered / vetted prior placing order and their performance is monitored.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.

Main Tasks and Responsibilities 

• Responsible for the timely and transparent acquisition of equipment, supplies and services, for program support and implementation, while ensuring compliance with IMC, host government and Donor’s procedures and regulations.
• Ensures compliance open, transparent, ethical, and free competition in all conducted procurement activities with aim to achieve best value for money.
• Ensures that vendors are registered, assessed, screened, and prequalified (as required) prior placing order.
• Ensures that performance of vendors is documented for assigned procurements.
• Ensures timely bids solicitation against approved purchase request and defined selection criteria.
• Responsible for assigned bidding processes including review of procurement requisitions, solicitation of quotes, collecting quotes, comparing bids or supporting their evaluations and placing authorized orders.
• Ensures complete and compliant procurement documentation is submitted for review and approval.
• Maintains positive and ethical business relations with vendors.
• Ensures regular updates of procurement tracker for assigned purchase requisitions.
• Ensures that documents required to process quantity and quality controls (including samples where applicable) are available timely with staff tasked to process count and Quality Control at the time of commodities or services handover.
• Check received vendor invoices against approved order and confirmation of delivery.
• Ensures timely payment request to Finance, in line with order payment terms.
• Share feedback from requesters/users and business partners/suppliers to supervisor.
• Ensures correct use of item catalogue use in procurement activities.

Compliance, Audit, and related controls

• Responsible for compliance of performed actions with IMC policies and procedures and applicable donor rules and local laws and regulation.
• Implement mitigations measures related to assigned procurements, in collaboration with supervisor.
• Maintains accurate filing systems, with documented and auditable records of procurement transactions and reports.
• Ensures timely submission or availability information required for mandatory reports.
• Ensures Export Compliance requirements for all assigned procurement actions, where applicable
• Fraud prevention
• Committed to fraud prevention, detection, reporting, and fraud risk reduction as per IMC policies and procedures, donor rules and local laws and regulations.

Logistics Management & Information System (LMIS)

• Ensures to use any software solutions accurately and in line with IMC guidelines.

The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive. 

Minimum Requirements:

• Typically, a degree in business, Logistics, Supply Chain, transport Management or related area. An equivalent combination of relevant education and experience may be substituted as appropriate.
• Typically, 6 months to 2 years’ experience in Procurement and/or Logistics or any related field.
• Good interpersonal and team skills
• Commitment to and understanding of IMC’s aims, values, and principles.
• Fluency in written and spoken English.
• Relevant qualifications or training courses.
• Knowledge of MS Office including MS Word, Excel, PowerPoint, and Outlook
• Good interpersonal skills.
• Ability to work in participatory manner with staff to assess needs, implement and monitor activities.
• Ability to integrate and work well within multi-ethnic and multicultural teams.

Child Safeguarding

International Medical Corps is committed to child safeguarding and expects all employees to strictly adhere to the values and principles of the International Medical Corps Child Safeguarding Policy.

Code of Conduct

It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any suggested activities then you have an obligation to report.

Compliance & Ethics

Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.

Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

This job description is subject to periodic review and adjustment in order to achieve International Medical Corps goals in Jordan, and any changes to the job description will be discussed and agreed

“I hereby certify that all the information provided through the application and CV are accurate and the supportive documents are available upon request, any false information provided will cause cancelation of the application and applicant will be subject to legal action”.

Our screening process will be on a rolling basis, once a candidate is selected the announcement will be closed.