LOCATION: Amman and field visits as needed, Jordan 

 

REPORTING TO: Finance Manager

 

OVERALL PURPOSE: Working as an important member of a diverse team who is committed to serving the world’s most vulnerable with practical and compassionate care the Finance Assistant supports many of the financial activities of the programme.

 

PROJECT OVERVIEW: In Jordan, approximately 85% of Syrian refugees are living in host communities where they are renting accommodation and trying to survive without the level of services offered in formal camp settings. Medair is working to help support host communities and refugee families who are not living in camps through providing cash, NFI, shelter, health, and nutrition support to meet the essential needs of the most vulnerable and increase their protection and resilience.

 

 §   Finance and HR Managers

Other Medair management, project, and support staff 

 

KEY RESPONSIBILITIES:

 

Finances and Accounting

• Carry out the day-to-day accounting functions of the programme including, but not limited to:

1. Support with handing in-country cash that necessary security measures are in place and are being followed.
2. Providing colleagues with needed amounts to pay suppliers' invoices.
3. Supporting colleagues in cash handling and financial transactions.
4. Contribute to ensuring all financial transactions are carried out in accordance with the Medair guidelines and procedures.
5. Manage the safe cashbook and ensure daily recording of expenditures.
6. Perform weekly cash counts, cash inventory at the end of the month, and bank reconciliations.
7. Prepares all supporting documents for any internal or external accounting.
8. Prepare and process Social Security payments, Tax Payments, and bank transfer letters on time to avoid any penalties.
9. Ensure the accurate scanning and filing of the supporting document.
10. Other duties as assigned by supervisor.

• Support with weekly & monthly accounting functions of the programme including, but not limited to:

1. Produce accurate weekly accounts within the agreed timeframe, including the compilation and finalisation of weekly expenses for designated accounts.
2. Support the programme teams with the Cash Assistance programming and distributions.
3. Report immediately any possible fraud or theft to the Finance Manager.

Administration

• Support with ensuring a clear and transparent paper trail is adhered to for all financial transactions and that all filing and archiving is in line with Medair requirements.
• Timely monthly scanning of all financial transactions.

 

Communication

• Maintain open and frequent communication, where applicable, with the Finance Manager and Finance Officer s concerning all financial issues
• Support with ensuring colleagues are informed of the required finance procedures, and be available to answer any finance related questions.

Quality Management

• Treat personal-, financial- and programme data with confidentiality
• Remain flexible to assist in other duties or other tasks as required

QUALIFICATION / EXPERIENCE:

Qualification

ESSENTIAL: Bachelor’s degree in accounting or equivalent

Work Experience

ESSENTIAL: 1-2 years’ of experience in finance

DESIRABLE: 

1-2 years’ of experience in NGOs

Experience in handling cash

Languages

DESIRABLE: Proficient in English. 

IT

ESSENTIAL: Good working knowledge of Microsoft Excel, Word, and Outlook

 

SKILLS / ATTRIBUTES:

Motivation

ESSENTIAL: Enjoys a challenge, works hard to achieve objectives, compassionate 

DESIRABLE: Enthusiastic, self-motivated

Team building

ESSENTIAL: Team-player with good inter-personal skills and clear communicator.

DESIRABLE: Encouraging, supportive

Adaptability and Desire to learn

ESSENTIAL: 

• Capacity to work under pressure and manage personal stress levels.
• Able to prioritise work to meet deadlines. 

DESIRABLE: Willingness to be stretched professionally & personally

Technical expertise

ESSENTIAL: 

• Excellently organised and structured
• Good attention to detail, accurate
• Problem solving ability.
• Competent with administrative tasks

JOB COMMITMENT

Working Location: Based in Amman with some travel to other governorates

Starting date: Immediate hiring

Duration of commitment: One year