PURPOSE

Cashier 2 is accountable for the physical processing of cash transactions and the integrity of physical cash balances in the delegation, strictly respecting and applying the ICRC's rules on financial management.

RELATIONSHIPS

• Internally, interacts frequently with all staff members on administration-related matters.
• Externally, interacts with a network of contacts at the local level, such as bank representatives and daily workers, under the supervision of the Administration.

GENERAL DUTIES

• Understands and adheres to the seven Fundamental Principles of the International Red Cross and Red Crescent Movement
• Understands and adheres to the ICRC Code of Conduct
• Understand the roles of the components of the International Red Cross and Red Crescent Movement
• Respect and always observe staff regulations and security rules
• Always represents the ICRC in a professional manner
• Develops and maintains a pleasant and conducive working environment with colleagues and line managers
• Performs all duties with the highest level of confidentiality in the interest of the employees and the ICRC
• May be asked to perform tasks not covered in this job description and to provide support to other departments when necessary

ACCOUNTABILITIES AND RESPONSIBILITIES

1. Cash Management 

• Monitor the cash in the safe and replenish from Admin. main safe whenever necessary
• Distribute Working advances and control settlements according to the financial rules.
• Receive and control invoices. Preregister it in the system.
• Pay invoices against cash.
• Hand over and perform at the end of the day to the finance responsible the following:
  • Daily cash control
  • Pending invoices
• Examination of physical invoice documentation (incl. backup) and ensure sufficiency of necessary approvals prior to processing of any cash payment
• Follow up on a monthly & and periodical basis the payments and keep records for the payments arranged in an orderly manner.
• Contact the bank to get the best exchange rate before each internal transfer between our Accounts.

2. Book-Keeping / Accounting

• Create Suppliers in IRIS:
• Prepare the supplier creation forms and open the supplier in the IRIS portal upon request & once collected all required documents.
• Provide payment details to the suppliers.
• Prepare the transfer forms/cheques and handle it to the accountant to proceed with the manual payments.
• Assist the Accountant in the daily filling, Batch printing & the monthly Packing
• Replace the Accountant 2 in case of absence.
• Follow and consult the F&A manual regularly to be always up to date with changes.

3. In charge of VAT file 

• To ensure receipt of VAT exemptions,
• Updates the MFA file daily and is to be sent at the end of each month in an organized and clear manner.

4. In charge of welcome invoices

• Handling, checking, and finalizing invoices for payments (taxis, hotels, events, etc)

PROFESSIONAL EXPERINCE AND EDUCATION REQUIRED

• University business and administration education
• 2 years’ work experience in a similar function
• Good command of English
• Very good computer skills
• Good communication skills