THE ORGANIZATION:

Handicap International is changing his name and becomes « Humanity & Inclusion ». HI, Humanity & Inclusion, is an independent and impartial aid and development organisation with no religious or political affiliations operating in situations of poverty and exclusion, conflict and disaster. We work alongside people with disabilities and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.

HI has offices in 63 countries; for further information about the association: www.hi.org.

OBJECTIVE OF THE POSITION:

Mission: Under the hierarchical responsibility of the Affiliated Country Finance Manager of Jordan Mission, the technical reference of the Regional Accounting Controller, and in collaboration with the other departments of the mission and the regional office, the Cashier and Accountant Support is responsible  for the regular bookkeeping of one or more cash boxes, keeping the advances ledger, checking supporting documents, preparing payments, and compliance with the organization's standards and the country's regulatory framework.

Reporting to: Country Finance Manager Jordan Mission

Responsibilities

Responsibility 1: To verify the compliance of accounting documents with HI procedures prior to proceeding with payment.

-Receiving and checking the justification documents for the accountancy, including validity and correctness of calculation of the invoices

-Making sure the financial commitment procedure is respected while checking that the expenses authorizations and/or the reconciliation visa has been properly signed by the authorized person

-Validating and stamping the accounting documents for  payment requests or advance requests or signing the receipt for inflows

-In case of non-conformity, support the requester in  adjusting the needed documentation.

-Translating the documents when not done initially

-Submitting the documentation to the mission accountant on a daily basis for the entries in the software

Responsibility 2: To implement internal control roles designated to the position

-Ensuring the respect and implementation of HI financial standards in its area of work.

-Being vigilant to identify internal control risks and report to the line manager if such case occurs.

-Receive the authorizations for payments from the designated budget manager

-Applying the service advance rules and updating the cash advances

Responsibility 3: Treasury Management

3.1 To carry out payments by cash and bank on timely basis as required

-Processing the payments and reception of cash/transfers during appropriate hours and in the field if needed.

-Preparing the cheques for payments and ensuring they are duly signed by the authorized persons.

-Preparing the payments by e-banking and ensuring authorization by authorized persons.

-Registers the entries in the logbook for each operation and controlling the coherence between the log book and HI procedures.

-Ensuring there is no cash shortage by anticipating cash withdrawal, informing the line manager and prepare the withdrawal request according to HI procedures

-Performing monthly cash counts with the Regional finance manager and/or with other designated persons.

-To provide the monthly bank statement when requested to the accountant for bank reconciliation preparation, in addition to providing the log book balances as well

-Supporting the finance officer to perform monthly HQ cash request by providing the log book, outstanding advances, last month transfer received from HQ and cash plan up to expected date of receiving the next HQ cash transfer.

-Checking the bank accounts periodically and identifying any charges or deposits need to be recorded, by preparing the RAs needed for that purpose.

3.2 To archive accounting documents following HI standard

-Archiving of hard copies of treasury and accountancy documents on a monthly basis

-Generating, Printing bar codes, scanning of accounting vouchers, and uploading vouchers on Scan-it on a monthly basis

3.3 To implement security procedures for cash management

-As soon as possible informing the line manager in case of incident or potential incident in his/her field of expertise

-Following security instructions in performing her/ his duty

-Being vigilant to ensuring the security of the cash at all times.

Other:

-Ensure the registration of the entries in the system during the absence of the accountant upon request.

-Preparation of Reconciliation Visa's for finance department

-Preparation, control and import of data into the financial system monthly.

-Accounting FIS recording  during the absence of the Accountant.

-Management of taxes/VAT exemptions for VAT-exemptions following the specific legal, donors and HI guidelines and procedures.

-Assist his/her line manager in any other tasks that may not be included in this job description

Others:

• Confidentiality is required in all these responsibilities.
• Movements to the field are requested upon request

THE SUCCESSFUL CANDIDATE will have:

• University graduate in Accounting
• 1 year minimum of experience in a similar setting
• Proven cash management experience
• Have good knowledge and understanding of the English language.
• Rigorous and flexible
• Capacity to work under pressure and deadlines
• Have a sense of diplomacy and negotiation
• High sense of confidentiality

PROFESSIONAL STANDARDS:

HI workers must adhere to the values and principles outlined in HI Code of conduct.  In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption.

Initial contract will be for a period of 12 months (renewable based on misson status) , the position is based in Amman

Basic salary range for the position: 810 JOD  1084 JOD (salary commensurate with experience and according to internal salary grid).

Closing date: 11/10/2023

Only shortlisted candidates will be contacted. Application should include CV and motivation letter.

Incomplete motivation letters and applications received after the deadline will be disregarded.

The applications will be treated confidentially.

PROFESSIONAL STANDARDS:

HI workers must adhere to the values and principles outlined in HI Code of conduct. In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption.

DISABILITY INCLUSION:

The candidate or his/her representative must let the HR representative know that s/he needs an adjustment or change at the test and the interview for a reason related to a medical condition by sending a request for accommodation at the email mentioned above.

By applying to this position, you give to HI recruitment team the consent to get a reference check about you with respect to the misconduct disclosure scheme.