Job Overview
King’s Academy is seeking to hire a Human Resources and General Administration Coordinator. Working in the Department of Human Resources and General Administration, the Human Resources and General Administration Coordinator will be responsible for the below duties.

Essential Duties  

• Consistently monitor the “Employment” email, screen applications and communicate with the HR team as needed.
• Maintain and update the CV database to ensure organized and accessible records.
• Assist in scheduling and arranging interviews for the HR department.
• Assist the HR team throughout the recruitment process for faculty and staff, including sourcing candidates, conducting interviews, administering tests, cross-referencing qualifications, and extending job offers.
• Provide administrative support for various HR functions, including processing security clearances and preparing employment, banks and experience letters.
• Ensure accurate and up-to-date filing and organization of employee documents in their personnel files.
• Assist in drafting and disseminating Human Resources and General Administration announcements to the community.
• Actively participate in committees such as the New Faculty Orientation Committee, Employee Social Committee, and Commencement Committee, and carry out related tasks as required.
• Manage and oversee relevant HR correspondence.
• Assist with updating and maintaining data in HR systems (e.g., Veracross, Menaitech), coordinate employee photography sessions when needed, and work closely with the IT department.
• Process vacation requests, track attendance and follow up with various departments on leave-related matters.
• Assist in the procedures and administration of mobile phones for employees.
• Perform other duties as assigned by the Human Resources Manager, CFO, and Deputy Head of School for Finance and Operations.

Reporting Line
The Human Resources and General Administration Coordinator reports to the Human Resources Manager.

Minimum Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Over four years of experience in Human Resources, ideally including recruitment and onboarding, employee relations and HR administrative tasks.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and HR softwares.
• Strong written and verbal communication skills to interact effectively with employees and management.
• Ability to manage multiple tasks and prioritize efficiently.
• Commitment to ensuring accuracy in documentation and compliance with regulations.
• Knowledge of labor laws and HR compliance requirements.