Job Overview

King’s Academy is seeking to hire a Human Resources & General Administrative Coordinator. Working in the Department of Human Resources & General Administrative, the Human Resources & General Administrative Coordinator will be responsible for the below duties.

Essential Duties  

• Consistently monitor the “Employment” email, screen applications, and communicate with the HR team as needed.
• Maintain and update the CV database to ensure organized and accessible records.
• Assist in scheduling and arranging interviews for the HR department.
• Provide administrative support for various HR functions, including processing security clearances and preparing employment and experience letters.
• Ensure accurate filing and organization of employee documents in their personnel files.
• Support recruitment logistics, such as job fair preparations, organizing on-campus interviews, filing, documenting, and coordinating orientation sessions.
• Assist in drafting and disseminating HR and General Administration announcements to the community.
• Actively participate in committees such as the New Faculty Orientation Committee, Employee Social Committee, and Commencement Committee, and carry out related tasks as required.
• Manage and oversee relevant HR correspondence.
• Assist in updating and maintaining data in HR systems (e.g., Veracross), coordinate employee photography, and collaborate closely with the IT department.
• Process vacation requests, track attendance, and follow up with various departments on leave-related matters.
• Handle insurance-related tasks and provide support as needed.
• Manage the procedures and administration of mobile phones for employees.
• Perform other duties as assigned by the Human Resources Manager, CFO, and Deputy Head of School for Finance and Operations.

Reporting Line
The Human Resources & General Administrative Coordinator reports to the Human Resources Manager.

Minimum Requirements

• Bachelor’s degree in Human Resources, Business Administration or any other related field.
• 4+ years of Human Resources experience preferably including: Recruitment and onboarding, Employee relations, HR administrative tasks.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and HR software
• Strong written and verbal communication to interact effectively with employees and management.
• Ability to handle multiple tasks and prioritize effectively.
• Ensuring accuracy in documentation and compliance with regulations.
• Understanding of labor laws and HR compliance requirements.